About iTwo Security Access

How iTwo Security Works

iTwo has two different types of security.

User Security controls what a person can see. User security differs based on the subject area.

Subject Area




For use of the Access and Security Representatives of each unit

Must be registered as an ASR or have a specific job function, such as being a Financial Officer.

Financial Information

Summary and detail data from IBISFIN.

Taken from user’s existing data warehouse security for IBISFIN.  User must have warehouse access to IBISFIN in order to get access in iTwo.

Student Enrollment

Summary data by enrollment week for each college and campus

Users belong to various security groups, such as deans, registrars, trainers, etc. These groups are assigned permissions based on job responsibility. For example, all deans and chancellors automatically get access to the Student Enrollment dashboards.


iTwo Functional Security controls what person can do.

iTwo User Category

iTwo Access Description



View Dashboards (in subject areas where they have the security)

No Training Required


View Dashboards + Basic Reporting
Create simple ad hoc reports, save filters, and views including as compound layouts, charts, tables, pivot tables, and text.

Training required


View Dashboards + Basic Reporting + Advanced Reporting + Agents
Create more advanced ad hoc reports, edit column formulas, enter XML and SQL, and create and save column selectors, view selectors, advanced filters, and other additional chart types. Users will also be able to create scheduled reports (Agents) and automatically send them to themselves or others.

Training required

Dashboard Developers

View Dashboards + Basic Answers + Advanced Reporting + Agents + Dashboard Development
Create dashboards and link them to prompts.

Training required

Note: Training is necessary because Answers is different than Microsoft Access, the tool most people understand from querying the data warehouse. The basics are easy to master, but the Advanced training will require at least a conceptual knowledge of SQL and some programming background.


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