Outlook 2011 for MAC - POP3 configurations

PLEASE READ: Important information regarding “POP3”:

“POP3” by default downloads email from a server to a single computer or device, then deletes it from the server. Because your messages get downloaded to a single computer or device and then deleted from the server, it can appear that mail is missing or disappearing from your Inbox if you try to check your mail from a different computer or device.

It is highly recommended that both parts of this article are followed to ensure a copy of the message is left on the server. This will need to be done on each computer or device you setup via "POP3".

Part 1: Setting up POP:

1. Click Tools from the top navigation bar.
2. Click Accounts
3. Click E-mail Account
4. Type in your Penn State email address (i.e. xyz123@psu.edu)
5. Type in your Access Account Password.
In the Account Information Settings window please enter the following:
•User name: (i.e. xyz123)
•Server Information: POP
•Incoming server: email.psu.edu
  • Check the “Override default port” checkbox and set the incoming server port to 995
  • Check the “Use SSL to connect (recommended)” checkbox
•Outgoing server: authsmtp.psu.edu
  • Check the “Override default port” checkbox and set the outgoing server port to 587
  • Select the “Use SSL to connect (recommended)” checkbox
6. Click on Add Account
7. In the Account description field type in “PSU POP”
8. Click on “More Options…” located in the outgoing server section.
9. Click on the Authentication drop-down menu, and choose “use incoming server info”
10. Click OK
11. Close the Accounts window

Part 2: Leave a copy of the message on the server:

  1. Click Tools.
  2. Click the Accounts tab, and select the appropriate email account.
  3. Advanced tab.
  4. Leave a copy of each message on server check box.
  5. Click OK


Service Now Article: KB0010051

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