ITS Knowledge Base

A Guest Account allows users attending a public meeting to log in and identify themselves with a name.  Guest Accounts replace the need for Friends of Penn State Accounts (FPS Accounts) and the lengthy registration process associated with them.  Now anyone can attend  your public meetings.

Guest Accounts are automatically used in any meeting that has the setting Anyone with the URL for the meeting can enter the room selected. We call meetings with this selection Public Meetings.

If you have the room restricted and want to enable or disable the use of Guest Accounts you can follow the directions below.

To enable the use of Guest Accounts in your meeting you must be a Host of the meeting.  If you are already a Host, please do the following:

1.) Log into your meeting space.
2.) Click Meeting in the toolbar.
3.) Select Manage Meeting Information. ( This step opens a new browser window.)
4.) Select Edit Information.
5.) Locate the section called Access.
 a.)  To turn ON Guest Accounts: Select Only registered users and accepted guests may enter the room.
b.)  To turn OFF Guest Accounts: Select Only registered users may enter the room (guest access is blocked) 

Guest Accounts are easily identified by color in the Attendee List Pod.  Attendee's using the Guest Account feature will appear in blue, while those already on the registered users list will show in yellow.

When a Guest Account is used, the meeting Host is notified that the Guest is requesting access to the meeting.  The notification will appear in the upper right and look like this.

The Host has a few options:

1.) Allow Everyone: Best used when you have too many guests to manage individually.
2.) Deny Everyone: We suggest that you disable Guest Accounts for the meeting rather than use this option.
3.) Guest User: This option allow the HOST to accept or deny each individual guest who requests access. This is a good way to moderate who comes in and what their name is.  Best when used for smaller groups.