Any instructor, student, or staff person with a Penn State Access Account can create an ANGEL group. A group is separate from any course, but is similar in format. A group has an About tab instead of a Syllabus tab and a Content tab instead of a Lessons tab.
A group may be created for a study group, research group, committee, club, or other purpose. Instructors developing content for a future course may do so in a group and later export the content to the course when it is added to ANGEL by the Registrar database, ISIS.
When you create a group, you may choose to allow anyone with an Access Account to enroll, you may specify a PIN you give to only those users with an Access Account you wish to allow to enroll, or you can manually add members to the group's roster.
To create a group:
- Navigate to your My Profile page.
Beneath the My Groups subheading, select the Create a Group link.
Select the Create a Group link.
On the Group tab, complete the General Information fields, as follows:
General Information settings
- Enter a Title in the text box provided (required).
- Select a Category from the pull-down menu (required).
- Select a Semester from the pull-down menu (required).
Optionally enter Keywords that will aid users in finding your group when they use the Find a Group search engine.
Keyword tips: Words in the group title are automatically included as keywords. Any phrase you enter should be in the exact order that you anticipate users will use to search for the group. Avoid commas between keywords because it is unlikely a user will search for the exact pattern of words and commas you have entered. Make sure to include whatever words or phrases a user might use to search for the group.
- Optionally enter a Description of the group in the text box provided.
- Optionally set Group Begins and/or Group Ends dates. For each date you set, you must select the check box to the left.
On the Access tab, complete the settings as follows:
- Options on the Member Access pull-down menu determine whether members of the group have access or only you or any other group editors have access. By default, it is set to All Members. The Editors Only option can be used if you wish to create the group content before granting access to members. Once the group is ready for member access, you can change access to the group to All Members by selecting the group's Manage tab, then selecting the General Group Settings link.
- On the Guest Access pull-down menu, the Anonymous option allows individuals who have not logged on to ANGEL to see the name of the group listed when performing a group search. When the anonymous user selects the name of the group, a message displays saying "Group Not Available. You are not authorized to view this group." The Authenticated setting allows only users who have logged on to ANGEL to see the name of the group listed when performing a group search. If authenticated users enter the group, they cannot access content items unless you have assigned them a Viewable By setting of Authenticated Guests. If Guest Access is set to None, the group will never be listed in the results of a group search.
- Next to Search Engines, if you do not wish the group to be listed when a search is performed using the Find a Group search engine, select the No radio button.
On the Enrollment tab, complete the settings as follows:
- If you want to allow anyone with a Penn State Access Account to enroll, clear the Enrollment PIN field so it is blank. You might choose this option if you are creating a fan club and do not care who joins it.
If you want only certain people with a Penn State Access Account to enroll, distribute the PIN that appears in the Enrollment PIN field to just those people. They can then enroll themselves in your group. You might choose this option for a private study group. You can also change the PIN at this time to whatever you want, but be cautious and choose a PIN that would be difficult to just guess. PINs are case-sensitive.
Note: If you ever wish to change the PIN later, within the group, select the Manage tab, then the General Group Settings link, then the Enrollment tab. Enter a new PIN in the Enrollment PIN field.
Note: If you want people outside Penn State to be members of the group, they must have a Friends of Penn State account (see http://fps.psu.edu/) and communicate their digital identity (e.g., xyz5001) to you. You must then manually enroll them in the group using the Roster tool on the group's Manage tab.
- From the Enrollment Begins pull-down menus, select the beginning date and time when users will be permitted to enroll themselves in your group. By default, this is set to the date on which you are creating the group.
- From the Enrollment Ends pull-down menus, optionally select a cutoff date and time for users to be able to enroll in the group.
For each date you set, make sure the check box to the left is checked.
Note: If you set a beginning date for enrollment, but uncheck the Enrollment Ends check box, users may self-enroll indefinitely. If you leave both dates as the current date, users will not be able to self-enroll, because the dates are the same. If you uncheck both check boxes, users will not be able to self-enroll in the group at all; only you as the group leader (with editor rights) will be able to add members, using the Roster tool on the group's Manage tab.
- Click the Save button.
The group title will now appear on your My Profile page beneath the My Groups subheading. Select the title to enter the group.